Final PhD dissertation

List of the main deadlines - related to the conclusion of the PhD - for students, Advisors and the Program Coordinator

(See also the General Regulations of the PhD Program, on line at http://www.uniroma1.it/didattica/offerta-formativa/dottorati)

 

Article 12 – Defense of Doctoral thesis

To be awarded the title of Doctor of Philosophy (Dottore di Ricerca), the candidate will have to defend his/her PhD thesis within the 28th of February of the year after the formal conclusion of the PhD Program.

The thesis, accompanied by a report on the student’s research/training activities and a list of his/her publications, will be evaluated by at least two highly qualified reviewers appointed by the PhD Program Board (Collegio dei Docenti). The reviewers can work either in Italian or foreign institutions but cannot belong to the University awarding the PhD degree. The reviewers will present a written evaluation of the thesis and will propose either the admission of the student to the thesis defense or the postponement of the defense for a period of no more than six months, if they think that significant integrations or corrections are required. After this postponement period, the reviewers will present a new, written evaluation of the revised thesis and the student will be allowed to defend his/her thesis.

 

Article 13 – Commission awarding the Doctoral degree

The members of the Commission awarding the Doctoral degree are formally appointed by the Rector (or his delegates). The three members of the Commission can be chosen between Professors and Research Staff belonging to the scientific-disciplinary field of PhD. At least two members must belong to either Italian or foreign Universities other than the "Sapienza" and must have no professional link to the student. Professors/Staff that have been members of a PhD Program Board in the past two years cannot be members of this Commission.

 

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At the end of the third year the Doctoral candidate must prepare and discuss a PhD thesis. The thesis can be written and discussed either in Italian or in English (with a preference for the latter language) and must include a Summary (Riassunto) in Italian and an Abstract in English.

 

The thesis can be either a monograph or a collection of articles (submitted and/or published). In both cases, the thesis must include an Introduction (describing the work done, any open research questions still existing and the research objectives pursued) and a Conclusion (discussing the main results and any implications that the new, original results can have). In the case of a collection of articles, the Introduction should also describe the development of the thesis. Furthermore, in the case of publications with more than one author, the original contribution of the student must be clearly specified in the Introduction.

 

 

NB: The time schedule in the following pages is indicative (except for statutory deadlines)

 

PHD STUDENTS

  • By mid-September. The student should finish writing the thesis. The thesis is reviewed by the Advisor.

  • By mid-October, the student must submit the thesis to the PhD Secretariat (Segreteria del Dottorato) together with a report on training, research and other activities carried out over the three years of the program, a list of publications (distinguishing between journals with and without Impact Factor) and the Scientific-Disciplinary Sector (SSD) chosen for the thesis defense. At the same time, the Advisor will send a brief written evaluation of the thesis and the student’s work.

The PhD Secretariat will send all the material to the external reviewers together with the Evaluation form (see template attached at the end of this document).

  • By mid-November, the reviewers should send their recommendation to the PhD Secretariat. Their recommendation will then be forwarded to the PhD student. The reviewers should also submit a detailed review of the thesis to the PhD Secretariat or the student’s Advisor. This detailed review will be made available to the student for the necessary integrations and/or corrections to the thesis. If the proposed integrations and/or corrections are minor, the PhD student can submit the thesis in November, otherwise it will be necessary to postpone the submission (see below).

  • By the end of November, the student must send to the PhD Secretariat a draft of the thesis and a report including

    1. A short description of the activities (training, mentoring, research) carried out in the third year;

    2. An extended report on the results achieved, recalling the initial research objective(s) and describing the development of the project, the results obtained, the achievement (or not) of the original research target, the international value of the his/her original research, and the potential implications of his/her results;

    3. A reply to the Reviewers' comments and recommended changes to the thesis;

    4. A list / summary of attendance at congresses, manuscripts submitted and / or published (distinguishing between journal with or without Impact Factor);

    5. A list / summary of the foreign institutions visited during the 3 years of the PhD (international mobility).

  • At the beginning of December, the PhD Program Board will invite the PhD student to present the results of his/her work. The presentation will lasts 20 minutes and must include the points 1 to 5 described above.

  • By the end of December, the PhD student must submit the final version of the dissertation to the Ph.D. Secretariat. The thesis will then be forwarded to the members of the Commission (see art. 13) and defended by the end of February.

 

To be able to defend his/her thesis (i.e., before the formal end of the PhD studies), the student must

  1. complete the AlmaLaurea questionnaire (www.almalaurea.it/lau/registrazione), and send a copy of the submission receipt to the Commission. The receipt will be attached to the Final Examination (Thesis Defense) Record.

  2. pay the registration fee of € 70.00 through INFOSTUD (see the information available online at http://www.uniroma1.it/didattica/ Doctors / Infostud).

 

IF THE EVALUATION OF ONE OR BOTH REVIEWERS IS NEGATIVE:

The doctoral candidate will be required to review the thesis and re-submit it for evaluation to the same reviewers within six months.

  • By mid-April, the PhD student should have completed the revision of the thesis. The thesis and, if necessary, the up-to-date list of publications are sent to reviewers again.

  • By mid-May, the reviewers will send their evaluation to the PhD Secretariat.

  • By the end of May, the PhD student must submit to the PhD Secretariat the draft version of his/her dissertation and a report including the points 1-5 above.

  • At the beginning of June, the PhD Program Board will invite the PhD student to present the results of his/her work. The presentation will lasts 20 minutes and must include the points 1 to 5 described before (see page 2).

  • By the end of June, the PhD student must submit the final version of the dissertation to the Ph.D. Secretariat. The thesis will then be forwarded to the members of the Commission (see art. 13) in July and defended by the end of September.

 

ADVISORS

  • By mid-June, the Advisors suggest the names of two external Reviewers (following the Sapienza rules, see Article 12), after verifying their availability to review the thesis within the deadlines defined in this time schedule. Together with the names, the Advisor must provide the affiliations and emails. The Board will evaluate the Reviewers proposed by the Advisor, reserving the right to integrate or replace them, if necessary.

  • By mid-October, the Advisors send a brief report to the Ph.D. Secretariat with his/her evaluation of the doctoral thesis.

  • By the end of October, the Advisors propose to the Board the names of two members for the Final Examination (Thesis Defense) Commission (following the Sapienza rules, see Article 13), after verifying their availability to attend the defense sessions in February and September. The Board will evaluate the members proposed by the Advisor, reserving the right to integrate or replace them, if necessary. The Board will propose to the Department a list of six names (3 members and 3 substitutes) for each PhD Commission.

 

Coordinator and PhD Secretariat

  • At the beginning of June (year 20xx) the Coordinator will remind each Advisor to suggest the names of two external Reviewers (see also Article 12 – page 2), after verifying their availability to review the thesis within the deadlines defined in this time schedule. Together with the names, the Advisor must provide the affiliations and emails. The Board will evaluate the Reviewers proposed by the Advisor, reserving the right to integrate or replace them, if necessary.

  • By the end of June, the Coordinator will invite the Board to approve the names of the external reviewers. He will then send the list of external reviewers to the PhD Secretariat.

  • By the end of September, the Coordinator will invite the doctoral candidates to forward a copy of their thesis to the PhD Secretariat together with a report on training, research and other activities carried out over the three years of the program, a list of publications (distinguishing between journals with and without Impact Factor) and the Scientific-Disciplinary Sector (SSD) chosen for the thesis defense. At the same time, the Coordinator will remind the Advisor to send a brief written evaluation of the thesis and the student’s work.

  • By mid-October, the Coordinator sends the theses, the reports, and the Advisors’ opinions to the external Reviewers.

  • By mid-November, the reviewers should send their recommendation to the PhD Secretariat.

  • By the end of November, the Coordinator submits the list of members of the Final Exam Commissions to the Ph Program Board and the Department for approval. The list will then be submitted to the Sapienza Doctoral Office (Settore Dottorato) for the final, formal approval by the University. The Commissions remain in office for two sessions: ordinary (February) and supplemental (September).

  • At the beginning of December the Coordinator invites the PhD candidates to present their results to the PhD Program Board. Following the candidates’ presentations, the Board prepares a list/summary of the projects of the PhD candidates (the so called medallion).

  • By the end of December, the Coordinator submits to the Sapienza Doctoral Office the formal deliberation of the PhD Program Board concerning the admission of the Ph Candidates to the ordinary session of the Final Exam, their choice of the SSDs, the summary of the doctoral thesis ("medallion") and the evaluation by the external Reviewers. Furthermore, the Board must submit any application to the title of "Doctor Europaeus".

  • At the beginning of January (year 20xx + 1), the Coordinator sends to the members of the Final Exam Commissions (ordinary session only) the theses, the students’ reports, the evaluations of the students’ Advisors, the evaluations of the external Reviewers, and the summary (medallion) of the PhD Program Board session.

  • By the end of February, the PhD Candidates will have defended their thesis (ordinary session only).

 

For the supplemental session only:

  • Within mid-April (max by the end of April), the Coordinator sends to the external Reviewers the theses, reports, and Advisors’ evaluations.

  • By mid-May (max by the end of May), the reviewers will submit their evaluation to the PhD Secretariat.

  • At the beginning of June, the Coordinator invites the PhD candidates to present their results to the PhD Program Board. Following the candidates’ presentations, the Board prepares a list/summary of the projects of the PhD candidates (medallion).

  • By the end of June, the Coordinator submits to the Sapienza Doctoral Office the formal deliberation of the PhD Program Board concerning the admission of the PhD Candidates to the ordinary session of the Final Exam, their choice of the SSDs, the summary of the doctoral thesis ("medallion") and the evaluation by the external Reviewers. Furthermore, the Board must submit any application to the title of "Doctor Europaeus".

  • At the beginning of July, the Coordinator sends to the members of the Final Exam Commissions (supplemental session only) the theses, the students’ reports, the evaluations of the students’ Advisors, the evaluations of the external Reviewers, and the summary (medallion) of the PhD Program Board session.

  • By the end of September, the PhD Candidates will have defended their thesis (supplemental session only)